FINANCE OPERATIONS / PAYROLL

Payroll Outsourcing & Managed Payroll Services

From employee data to clear payroll outputs.

Build capacity across your payroll process with Finex. Our payroll outsourcing services connect payroll inputs, processing, review, approval and reporting within your systems and controls.

PAYROLL CAPACITY WITH CONTROL

Keep payroll moving. Keep the detail visible.

Growing employee numbers, payroll changes and review requirements can pull your finance team away from the work that needs their judgement.

Finex payroll processing services give repeatable activities a defined owner, with review points and escalation routes built into the delivery model. Connect payroll with your wider Accounting & Bookkeeping and Management Accounting requirements as your organisation develops.

01

Clear ownership

Know who handles each payroll activity and where exceptions go.

 
02

Consistent routines

Document payroll inputs, review steps and approval handovers.

 
03

Visible payroll information

Keep payroll totals, changes and reporting requirements in view.

 
04

Flexible capacity

Shape the service around your pay cycles, entities and internal team.

 
OUR CORE PAYROLL SERVICES

Support at each stage of your payroll process.

Choose the activities you need. Keep responsibilities clearly defined.

01

Payroll Processing

Prepare agreed payroll inputs and outputs through a consistent, reviewable process.

Employee data and payroll-input checks Payroll preparation and processing support Payslip and payroll-output coordination

Payroll support can include:

  • Employee data and payroll-input checks
  • Payroll preparation and processing support
  • Payslip and payroll-output coordination
Discuss this payroll service ↗
02

Payroll Review & Reconciliation

Review payroll information, reconcile key totals and route exceptions for resolution.

Payroll-to-ledger reconciliation Exception and variance follow-up Review schedules and approval handovers

Payroll support can include:

  • Payroll-to-ledger reconciliation
  • Exception and variance follow-up
  • Review schedules and approval handovers
Discuss this payroll service ↗
03

Payroll Reporting

Organise payroll information into clear reports for review, accounting and planning.

Payroll summaries and payment schedules Department and entity reporting Reporting support for month-end

Payroll support can include:

  • Payroll summaries and payment schedules
  • Department and entity reporting
  • Reporting support for month-end
Discuss this payroll service ↗
04

Payroll Compliance Support

Support agreed payroll procedures and documentation within your existing controls.

Payroll compliance UK support Employee and payroll-record checks Documented review and escalation routes

Payroll support can include:

  • Payroll compliance UK support
  • Employee and payroll-record checks
  • Documented review and escalation routes
Discuss this payroll service ↗
A CONNECTED PAYROLL PROCESS

Your payroll workflow, from employee data to reporting.

Agree the checks, handovers and decision points before work begins. Exceptions are routed for review at the relevant stage.

Employee Data

Payroll Inputs

Payroll Processing

Review & Reconciliation

Client Approval

Payroll Outputs

Reporting

A CONTROLLED TRANSITION

How payroll outsourcing works.

01

Understand

Review payroll volumes, entities, employee data, pay cycles, systems and current controls.

02

Design

Agree the scope, responsibilities, access, review points, reporting and approval routes.

03

Transition

Document workflows, transfer knowledge and establish structured onboarding.

04

Operate

Perform agreed payroll activities with exceptions routed to the right people.

05

Review & Scale

Review delivery together and adapt capacity as payroll requirements change.

REVIEW AND RECONCILIATION

Make payroll information easier to review.

Payroll review connects employee changes, payroll outputs and accounting information before approval. Finex can support structured review and reconciliation around your agreed procedures.

Payroll totals

Review agreed payroll totals and supporting schedules.

Payroll-to-ledger

Connect payroll information with accounting records.

Exceptions

Highlight differences and route them for review.
 

Approval records

Keep the review and approval handover visible.
 
FLEXIBLE ENGAGEMENT

Choose the payroll model that fits your business.

01 / PAYROLL MODEL

Defined Payroll Support

Outsource a defined payroll activity, such as payroll preparation, reporting or reconciliation, while your team retains the wider process.

For a specific payroll workload or process gap.

02 / PAYROLL MODEL

Dedicated Payroll Professional

Add dedicated payroll capacity that works alongside your finance team and follows your agreed payroll procedures.

For consistent, ongoing payroll support.

03 / PAYROLL MODEL

Managed Payroll Services

Bring agreed payroll activities together under a coordinated delivery model with documented reviews, handovers and reporting.

For a scalable outsourced payroll operating model.
A CONTROLLED TRANSITION

How accounting outsourcing works.

01

Understand

We review your current accounting processes, workload, systems, reporting requirements and internal team structure.

02

Design

We define the processes, roles and responsibilities that will sit with the Finex team.

03

Transition

Processes, documentation, system access and knowledge are transferred through structured onboarding.

04

Operate

Your offshore accounting team performs the agreed activities within your established accounting environment.

05

Scale

Processes and capacity can evolve as your organisation and finance requirements grow.

 

ACCOUNTING SUPPORT THAT CAN GROW WITH YOU

Accounting Support That Can Grow With You

You don’t need to outsource everything at once.

Start where you need support today and expand your outsourced finance function as your business grows.

TECHNOLOGY & COMPLIANCE

Integrated with the platforms you use

Our teams work across leading cloud accounting and practice-management platforms.

xero
Sage

150+

Accounting Professionals

15+

Years Experience

4+

UK Clients Supported

100+

Global Offices

60%+

Staff Cost Savings

95%+

Client Retention

FREQUENTLY ASKED QUESTIONS

Outsourced payroll, explained.

What is payroll outsourcing?
Outsourcing payroll means assigning agreed payroll activities to an external team. An outsource payroll service can include payroll processing, payroll review, reconciliation, reporting and defined compliance support, while your organisation retains the agreed approvals and decision-making responsibilities.
What payroll services can Finex support?
Finex can structure payroll support around payroll processing, payroll-input checks, payroll review and reconciliation, payroll reporting, payroll consultancy and documented payroll compliance support. The scope and responsibilities are agreed during onboarding.
Can we outsource part of our payroll process?
Yes. You can outsource a defined payroll activity while retaining other responsibilities internally. When comparing outsourced payroll providers or outsourced payroll companies, the organisation may choose support for payroll preparation and reporting while keeping employee changes, approvals or payment release within its own team.
Can Finex support multi-entity payroll?
Payroll support can be structured around agreed entities, pay cycles and reporting requirements. The delivery model should define the information, systems, responsibilities and review points for each entity.
Who approves payroll?
Your designated authorised team retains responsibility for reviewing and approving payroll. Finex can prepare agreed payroll information, supporting schedules and exception records within the agreed scope.
Can outsourced payroll work with our existing systems?
Yes. Delivery can be designed around your existing payroll, accounting and reporting environment, subject to the engagement requirements. Access, responsibilities and review procedures are agreed before work begins.
What is managed payroll services support?
Managed payroll services bring agreed payroll activities together under a coordinated delivery model. The scope can include processing, review, reconciliation, reporting, handovers and defined governance.
What is a dedicated payroll professional?
A dedicated payroll professional provides ongoing payroll capacity alongside your internal team. The role follows agreed procedures, reporting routines and escalation routes.
Can payroll support connect with accounting and month-end?
Yes. Payroll summaries, payroll-to-ledger reconciliations and agreed reporting can provide supporting information for Accounting & Bookkeeping, Management Accounting and month-end activities.
What is global payroll outsourcing support?
Global payroll outsourcing support is a structured model for organisations with payroll activities across more than one entity or location. The scope should reflect the agreed local requirements, systems, controls and responsibilities.

READY TO BUILD PAYROLL CAPACITY?

Build a payroll process your team can work with.

From a defined payroll-processing workload to managed payroll services, discuss the scope, capacity and controls that fit your organisation.